Records & registers setup.
Most inspection findings are about records, not the food. If it isn’t written down, it didn’t happen.
Free 10-minute check · A regulatory advisor calls back within 2 working hours, Mon–Sat 10 am–7 pm · Government fee paid by you directly to FSSAI
Start with a free 10-minute call
No forms to understand. Just tell us what you sell and where. A person from our regulatory team calls you back.
- Free 10-minute check
- Filed within 3 working days of getting your documents
- Licence in your own name
- Government fee paid by you directly to FSSAI
Thank you. We have your details.
We will call you within 2 working hours (Mon–Sat, 10 am–7 pm).
Send on WhatsApp tooRegisters that are complete, in date and kept long enough — because most findings are about paper.
What’s at stakeSchedule 4 (FSSAI’s hygiene rules) expects the registers for your kind of business (the category you register under), kept for a year or the shelf life of the product, whichever is longer. Registers that do not exist on the day of an inspection cannot be written afterwards — that is a finding against a licence condition (s.32).
Where the rule comes from
Schedule 4, Part II, 8.2 — retention one year or shelf life, whichever is more
Schedule 2, Annexure 3, condition 8, as amended 23.06.2026
We quote the regulation behind every requirement. Where FSSAI has not said something clearly, we tell you it is our advice, not the law.
Free, no sign-upFree registers workbook (Excel)You need this if…
- New licensees
- Businesses with an improvement notice about records
- Anyone preparing for audit
What we’ll need from you
- Whatever registers you keep today, in whatever form
- Product list with shelf lives
- Supplier list
- Staff list
- Your cleaning, pest-control and temperature schedules
Exactly what you’re paying for.
Included
- Receipt, production, despatch, cleaning, pest control, calibration, hygiene and complaint registers
- Staff trained to keep them
- Retention schedule by shelf life
Not included
- Digital systems or ERP integration
Anything outside scope is quoted in writing before we do it.
- A complete set of registers (see our free workbook)
- A retention schedule
Who does what, in order.
Most of the work is ours. Where something needs you, it says so.
After it’s done
- Registers ready for inspection
- WeSet up
The registers your kind of business needs.
- WeTrain
Who writes what, when.
- YouKeep
Daily.
- WeSpot-check
Monthly under Compliance Care.
The mistakes we see most.
Records must be kept one year or the shelf life, whichever is longer.
Since June 2026 that condition applies to manufacturers only.
Our promises, in writing
You get the fee before we start. If the scope changes, you hear it from us before it costs you.
We file on your own FoSCoS (FSSAI’s licensing website) account with your approval. Nothing to hand back if you ever leave.
Straight to FSSAI on FoSCoS. It never passes through us.
Each rule comes with its source, and we say clearly when something is our advice.
Common questions
How long do I keep records?
One year, or the shelf life of the product — whichever is longer. Audit records for five years.
Can records be digital?
Yes, as long as they are complete, retrievable and kept for the required period.
Often needed alongside.
Compliance Care
The whole post-licence calendar, run for you, with a monthly status note.
See the serviceFSMS plan & HACCP
A Food Safety Management System written for your kind of business — not a template.
See the serviceMock inspection & readiness
Walk the Schedule 4 checklist and the document folder before the real inspector does.
See the serviceGet a fixed quote — in writing, before we start.
Book a free 10-minute check. A person — not a bot — calls you back within working hours, tells you exactly which licence you need and what it costs, before you commit to anything.
- Government fee paid by you, directly to FSSAI
- Filed under your own FoSCoS login
- Fixed fee, confirmed in writing before we start
Not ready to talk? Get the free 2026 checklist or find your licence yourself.